Meeting policies

Badges

Each participant will receive a name badge upon registration. For security reasons, all participants are requested to wear or bring their badge during all the conference activities.

 

Mobile phones and pagers

Out of courtesy to our speakers and attendees, we require that all cell phones and pagers be turned off during sessions and meetings.

 

Child-care service

Child-care services will not be provided during the Annual Meeting. Arrangements may be made by contacting your hotel. To ensure their safety, children are not permitted in session rooms, the Exhibit Hall, or the poster area.

 

Environmental awareness

In maintaining a high standard of environmental awareness and compliance, this annual meeting is designated non-smoking. To the best of our ability, recycled and recyclable food-and-beverage containers will be used, with segregated refuse containers readily available. Event food and beverage menus will offer alternatives for health and dietary preference where possible. Paper and cardboard will be collected and recycled.

 

Internet corner

Located in the Registration area, the Internet corner offers you the opportunity to get online and check your e-mail. (Printing capabilities will not be provided.)

 

Photo policy

Recording, photographing, interviewing is not allowed!
No attendee at a SETAC annual meeting may record, film, tape, photograph, interview, or use any other such media during any presentation, display, or exhibit without the express, advance approval of the Executive Director of SETAC Europe. This policy applies to all SETAC members, non-members, guests, and exhibitors, as well as members of the print, online, or broadcast media. (See also Media Policy.)

 

Media policy

The Society of Environmental Toxicology and Chemistry (SETAC), a non-profit professional society, welcomes media representatives to its annual meetings to report objectively on scientific presentations and environmental issues. Registration is complimentary for editorial staff representatives of general circulation newspapers and magazines, and scientific publications. Advertising or marketing representatives will not be registered, and freelance writers must provide a letter of assignment from an acceptable publisher. All attendees at SETAC annual meetings must formally register; please use the form located on the press centre page of the meeting site.

In order to prevent disruptions and to ensure science-based discourse among speakers and attendees, the following policy applies:

There will be no cameras allowed in, nor radio broadcasts made directly from, technical sessions without the express, advance approval of the SETAC Europe Executive Director. Filming may be allowed in Poster Sessions (only after having received permission from poster author), in the Press Room with consenting speakers, in the Plenary Sessions, and in the Exhibition Hall, after having received permission from the SETAC Europe Executive Director.

No audio taping for re-broadcast of technical presentations or question-and-answer sessions is allowed without express, advance approval by the SETAC Europe Executive Director.

A SETAC member or staff member may be assigned to news crews in order to familiarize them with the meeting layout, answer questions about the Society, and generally facilitate their work.

All requests for filming, photographs, interviews, etc. outside this policy must be submitted to the SETAC Europe Executive Director for a decision.

This policy is intended to engender a rational and professional forum in which science-based issues can be discussed. Any media representative who sells, markets, or represents a company for purposes of obtaining advertising or subscriptions from any exhibitor or registrant will immediately forfeit press credentials for this and subsequent meetings.
 

Photo release

Photographs will be taken at the SETAC Europe 20th Annual Meeting. By registering for this meeting, you agree to allow SETAC to use your photo in any SETAC-related publication or website.

 

PowerPoint presentations

Upload your PowerPoint presentation before you get to Seville or at the Presentation Services booth located at registration by 16.00 hrs the day prior to your session. Online access to upload presentations will be available in May 2010.



SETAC Europe | Avenue de la Toison d'Or 67 | B-1060 Brussels, Belgium | Phone: +32(0)2 772.72.81 | Fax: +32(0)2 770.53.86 | E-mail: setaceu@setac.org